Organized footage does not mean every file needs a perfect new name. It means the editor can quickly understand what exists, what matters and what cannot be missing.
Do not rename camera originals without a reason
The filenames created by a camera are often more useful than manually renaming hundreds of clips. Keep the original card structure and separate cameras, audio, graphics and other sources into clear folders.
A simple folder structure
- VIDEO – camera A, camera B, drone and phone footage separated
- AUDIO – recorder files, microphones and properly licensed music
- GRAPHICS – logo, fonts, photos and existing visual assets
- BRIEF – goal, platform, duration, deadline and references
- EXPORT – only review and final versions
Write down what actually matters
A short note can save hours: who must appear, which statement carries the story, what cannot be published, the correct spelling of names and where the video will be used. If you have a style reference, send the link and explain which part of it matters.
Check the upload
Open a few files from different folders after the transfer is complete. Send one main link instead of a chain of temporary links and allow enough time for large material to upload fully. For a first conversation, a simple material list through the contact page is enough.